Signup Instructions for Swims and Jobs at Meets
How to Register for Jobs and Swims at a Meet:
Log in to the website. Login is found in the upper right-hand corner of the screen.
If you can’t remember your password, click "Forgot your password" to reset your password.
Under the Meets & Events tab, select "Signup Calendar" to sign up for a swim meet.
Job Sign-Up
- Click the green JOB SIGNUP tab and sign up for volunteer shifts (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed). If you know you and your spouse will not be at this meet, skip to Swimmer Signup.
- Click Save Assignments
- Click Back to Signup Calendar
Swimmer Sign-Up
- Click the green MEET ENTRY tab, and then click the green Edit tab under your athletes' names.
- For each athlete, select an option from the drop-down list next to their name.
- (undeclared)
- Attending
- Not Attending
- Specify your swimmer's availability for relays from the drop-down options.
- Click Save to record your choices.
Volunteer Position Descriptions
Meet Set-Up
-Arrive at the pool at 4:00 PM to begin set-up
-Help unload concession items from cars and the pool supply closet
-Set-up the two tents by the concession area (tents are in pool supply closet)
-Get four tables from the Redwine room and the pool supply room and set up in a U- shape in front of the Club Room
-Post/hang concession price sheets
-Fill kiddie pools with ice and fill with drinks and waters
-Remove red trashcans from pool supply closet, put in trash bags and place in corners of pool deck
-Place cone over splash pad start button
-Put out No Parking signs on Birkdale (they go on the left side of the street if entering the gate…meaning parking is allowed on playground side) and Winged Foot Drive (they go on right side of the street if turning right from entering the main gate…meaning parking is allowed on the pool side)
-Take the gate guard their “order” (1 slice of cheese pizza, 1 bag of Fritos, a Sprite, a water, and a bag of Twizzlers)
-Put out concession stand food on tables
-Help coaches set out white chairs at the starting block end of pool
-Carry the large, oval patio table near the pool gate on the Birkdale Drive side of the pool to the side of the pool by the ladder, near the concession stand
Concessions
Head Timer
-Attend the Timer Meeting 15 minutes before the meet begins-Prepare the clip boards, pens and stopwatches for each lane (this will all be located in the club room, it's recommended to start this process at 4:30 PM)
-Be on the pool deck by the concession stand and start your stopwatch to be the back-up for timers in the lanes in case of equipment malfunction
Timers
-Attend the Timer Meeting 15 minutes before the meet begins
-Each lane will have 2 timers. Both timers will time every race/swimmer and one of the timers will record the times on the time sheet
-If you have a problem with your stopwatch and need the Head Timer to cover you, let the Head Timer know (they will be watching each set of timers)
Runners
-Attend the Timer Meeting 15 minutes before the meet begins
-Your main responsibility is to take the completed heat sheets/time sheets from the timers to the computer representative
-Check-in with the Stroke Judge to see if they have any DQ slips for you to turn into the computer representative
-Check on timers (our own and the other team’s) and get them waters if needed/wanted
-Check on ribbon volunteers and the computer representative and take them a water as well
Stroke Judges
-Attend the Timer Meeting 15 minutes before the meet begins
-Be on the pool deck inspect the techniques of the swimmers as they compete; you are looking for infractions that would disqualify the swimmers.
-If you are a previous swimmer or a swim parent who feels like you could possibly fill this position but are feeling a bit unsure, we are going to have a Stroke Judge Clinic/Training!!!
Ribbons
-This is often a sought-after volunteer spot because it is indoors during the sweltering heat of the summer
-Place labels on the ribbons for the swimmers
Trash/Bathroom Monitor
-Stock bathrooms at the beginning of meet (supplies can be retrieved from the concession stand or the closet in the women’s bathroom)
-During the meet, please check the bathrooms and make sure the toilet paper is refilled and on the toilet paper holders (we don’t want TP sitting on top and falling on the floors)
-Check big red trash cans around the perimeter of the pool and empty when needed into the large black trash receptacles
Meet Clean-Up
-Put away the two tents by the concession area (tents go back in pool supply closet)
-Return the four tables to the Redwine room and pool supply room
-Put away concession price sheets
-Empty kiddie pools and put drinks and waters in coolers
-Empty the trash bags from the red trash cans and put trash in or by large trash cans by stairs and then stack the trash cans and put them back in the pool closet
-Remove cone from splash pad start button and put it away
-Collect and put away the No Parking signs on Birkdale (they go on the left side of the street if entering the gate…meaning parking is allowed on playground side) and Winged Foot Drive (they go on right side of the street if turning right from entering the main gate…meaning parking is allowed on the pool side)
-Put away all remaining concession stand food
-Put away white chairs at the starting block end of pool (if not already handled by coaches)
-Put the large, oval patio table in front of the concession stand and near the pool ladder back where it belongs (in the corner of the pool deck near the gate on the Birkdale side)
-Pick up any trash or forgotten items left on pool deck
